Deadlines for Submission of Student Petition to the Faculty
Student Petitions to the Faculty for action by the Institute Graduate Committee should be submitted to the Office of the Registrar by the 10th of each month. Student Petitions received by the 10th will be acted on by the committee during the month of submission. Those received after the 10th will be acted on in the following month.
Reason for the Petition
The first sentence of a petition should clearly state the action for which Committee approval is being sought (e.g., exception to the 7-year rule for Ph.D. completion, withdrawal from all courses after the deadline, change of the basis of a course from pass-fail to letter-grade, transfer of more than 6 semester hours toward the master's degree, etc.). The petitioner should follow this statement with a brief explanation of why she/he is making this request and any special circumstances leading up to this request.
Petitions to Withdraw from Courses for Medical Reasons
If the student experienced medical problems of sufficient magnitude to request a withdrawal, it follows that the request should be to withdraw from all courses for which the student was registered, including GRA and thesis research hours. A supporting statement from a physician or other health care professional should be attached to the petition.
Requests to Waive the 7-year Rule for PhD Students
Since the clock starts with completion of the Comprehensive Examination, the student should include the date on which the Comprehensive Examination was passed in the petition. In addition, the petition should include a projected completion date, i.e. the defense of the thesis. The student's PhD Advisor should submit a brief statement in support of the petition. This statement should indicate the advisor's support/non-support of the student's proposed thesis completion date, including whether the student is making timely progress towards degree completion and any extenuating circumstances which have delayed the student progress.